Candidate Privacy Notice

1. Introduction
This Candidate Privacy Notice explains how Aerksa (“we”, “us”, or “our”) collects, uses, and protects personal data when you apply for a job with us through our website or other recruitment channels.

We are committed to protecting your personal data and handling it responsibly and transparently.
This notice applies to all individuals applying for roles with Aerska, including roles located in different countries where we operate.

2. The Personal Data We Collect
During the recruitment process we may collect and process the following types of personal data:

Identification details such as your name, address, email address, and telephone numberInformation contained in your CV or resume, including employment history, qualifications, and skills
Application materials such as cover letters or responses to application questions
Interview notes, assessments, and feedback from the recruitment process
References provided by you
Eligibility to work in a particular country or visa status where required
Diversity or equal opportunity information where voluntarily providedTechnical information when you use our website, such as IP address or device informationWe only collect personal data that is relevant and necessary for recruitment purposes.

3. How We Collect Your Personal Data
We collect personal data from several sources, including:

Information you provide directly through our careers website or job application forms
CVs, resumes, or other documents you upload
Recruitment agencies or talent partners who may refer you to us
Public professional profiles where relevant to the role
References or background checks where applicable and permitted by law

4. How We Use Your Personal Data
We use your personal data for recruitment and hiring purposes, including:

Reviewing and assessing your suitability for a role
Communicating with you about your application
Arranging and conducting interviews
Evaluating your skills, qualifications, and experience
Verifying the information you have provided
Conducting background or reference checks where appropriate
Improving our recruitment processes
Considering you for future opportunities where appropriate

5. Legal Basis for Processing
Where applicable, we process personal data based on one or more of the following legal grounds:

Legitimate interests in recruiting and hiring employees
Taking steps at your request before entering into an employment contract
Compliance with legal obligations, such as verifying eligibility to work
Your consent, where required (for example where you choose to join a talent pool)

6. International Data Transfers
As a global organisation, roles advertised on our website may be located in different countries. Your personal data may therefore be accessed by hiring managers, HR teams, or group companies in other jurisdictions.

Where personal data is transferred internationally, we take appropriate safeguards to ensure it remains protected in accordance with applicable data protection laws.

7. Sharing Your Personal Data
We may share your personal data with:

Internal HR teams and hiring managers involved in the recruitment process
Companies within our corporate group
Recruitment agencies or service providers supporting our hiring processes
Technology providers such as recruitment platforms and applicant tracking systems, including Personio
Background screening providers where required
Regulatory authorities or law enforcement where legally requiredAll third parties are required to respect the security of your personal data and process it in accordance with applicable laws.

8. Data Retention
We retain candidate personal data only for as long as necessary to fulfil the purposes for which it was collected. Typically:

If your application is unsuccessful, we may retain your information for up to 6 months after the recruitment process to consider you for future opportunities or to meet legal obligations.
If you choose to join our talent pool, we may retain your information for a longer period so we can contact you about relevant roles.
If you are successful, relevant information collected during recruitment will become part of your employment record.

9. Equal Opportunities Monitoring
In some jurisdictions, you may be invited to voluntarily provide information relating to diversity or equal opportunities (such as gender, ethnicity, or disability status). This information is used only for monitoring and reporting purposes and will not be used to make recruitment decisions. Providing this information is entirely optional.

10. Accuracy of Information
By submitting an application, you confirm that the information you have provided is accurate and complete to the best of your knowledge. Providing false or misleading information during the recruitment process may result in your application being rejected or, where applicable, withdrawal of an employment offer.

11. Your Rights
Depending on your location and applicable data protection laws, you may have the right to:

Request access to the personal data we hold about you
Request correction of inaccurate or incomplete data
Request deletion of your personal data in certain circumstances
Object to or restrict certain types of processing
Withdraw consent where processing is based on consent

To exercise these rights, please contact us using the details provided on our website.

12. Data Security
We implement appropriate technical and organisational measures to protect personal data from unauthorised access, disclosure, alteration, or loss.

Access to candidate data is restricted to individuals who need the information for legitimate recruitment purposes.

13. Updates to This Notice
We may update this Candidate Privacy Notice from time to time. The latest version will always be available on our careers website.
For more information about how we process personal data generally, please refer to our main Privacy Policy available on our website.

Senior Scientist – De Novo Peptide Design

We are looking forward to hearing from you!

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